Job Summary

Under the supervision of the Corporate Payroll Manager this position ensures the integrity of the data and payroll information in the City’s ERP system.  This position identifies and carries out system enhancements to ensure processes and required controls are in place and in operation.  This position also provides front line support with processing payroll transactions, with a focus on exception pay, producing a variety of related reports and maintains records, responds to enquiries from employees, management and outside agencies. 

Duties & Responsibilities

• Co-ordinates work assignments and administers the processing of corporate payroll.  Develops, implements, and documents procedures required to control payroll processing.
• Provides technical guidance to the payroll section in the form of training, problem solving and troubleshooting to support process improvement and cross training initiatives.
• Analyses large volumes of payroll data to identify discrepancies and potential errors. Develops and refines methods and tools to verify payroll accuracy for a high number of employees.
• Administers, calculates, and reconciles maternity leaves, garnishments, court ordered deductions and overpayments.
• Develops and reviews payroll processes and controls to ensure entries to the ERP system are accurate.  Provides technical information when required to ensure consistency of data, and coordinates with the City’s ERP Program to provide payroll system configuration requirements, resolve payroll system problems, and participates in software updates, ensuring all testing is complete and accurate.
• Assists with the review, development, implementation and revision of standards, controls, processes, procedures and forms related to the payroll system.  Involved with identifying and developing new system initiatives and efficiencies.
• Researches and responds to a variety of enquiries pertaining to payroll from staff, supervisors and managers in other departments, employees and outside agencies.
• Ensures all legislative requirements regarding tax withholding, remittance and income reporting have been met. Prepares all CRA payments and monitors direct deposit amounts sent to the bank each payroll.
• Calculates, reviews and balances payroll.
• Ensures correct production, year-end balancing/reconciliation and distribution of T4 and T4A forms.
• Perform balance sheet reconciliations as required.
• Performs the duties of the Payroll Specialist position when required.
• Performs other related duties as assigned. 

Qualifications

• Successful completion of a recognized post-secondary bachelor’s degree in accounting, business or other related field,
• Possession of the Payroll Leadership Professional (PLP) designation from the National Payroll Institute’s Certificate Program or possession of the Payroll Compliance Professional (PCP) designation. with a commitment to obtain the PLP designation as a condition of employment.
• Five years' progressively responsible related payroll and general ledger experience in an automated environment.
• Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook, Teams, Power BI and SharePoint.
• Experience working with payroll in a large size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA Payroll, SuccessFactors, and WorkForce would be considered an asset.
• Possession of a valid Saskatchewan Class 5 Driver’s Licence.
• Thorough knowledge of hourly and salaried payroll terminology and financial accounting procedures.
• Thorough knowledge of federal and provincial laws (including WCB), City regulations and union agreements applicable to payroll.
• Leadership skills with the ability to guide staff, manage priorities and support a collaborative team environment.
• Considerable knowledge of large-scale ERP systems.
• Ability to interpret, and to make decisions in accordance with, established policies and procedures.
• Ability to work within established deadlines.
• Ability to work with minimal supervision in a team environment.
• Strong analytical, mathematical and problem-solving abilities.
• Excellent communication and interpersonal skills with the ability to maintain positive working relationships across the organization.
• Ability to maintain attention to detail.
• Skilled in the operation of modern office equipment