Job Summary

This position works with municipal operations and maintenance teams to coordinate maintenance, operations and capital activities to ensure effective work is done in support of asset and financial sustainability.

Duties & Responsibilities

1. Collects and reviews work from multiple streams using numerous software applications. 
2. Prioritizes work as per service levels and standard operating procedures. 
3. Assists with the planning and coordination of operations and maintenance activities. 
4. Updates schedules on an on-going basis and informs Customer Service staff of work status. 
5. Maintains and updates planning documents and comprehensive manual and digital records of work performed, and makes recommendations for improvement. 
6. Compiles and records data into the SAP Enterprise Asset Management program and prepares various reports and summaries using operational and financial data. 
7. Analyses and resolves technical problems, including reports and studies. 
8. Acts as liaison with other divisions and technical services. 
9. Plans, schedules, coordinates, and dispatches work. Collaborates and effectively communicates requirements with field staff, management, co-workers, contractors and other civic departments. 
10. Utilizes, trains and mentors staff on the utilization of the SAP Enterprise Asset Management program for operations and maintenance activities. 
11. Coordinates with Stores on planning and booking materials. 
12. Performs other related duties as assigned. 

Qualifications

EDUCATION:

Grade 12 education. 
5 years of work experience. 
Minimum of 1 year of experience within civic operations. A demonstrated knowledge of maintenance and operations in the civic environment is required. 
Minimum of 3 years of work planning, scheduling, and coordinating experience, according to the following definitions: 
Planning – ensuring task requirements including work details, skills, materials, and equipment are established and managed prior to scheduling work. 
Scheduling – selecting dates and times to complete work based on capacities, priorities, equipment, and staff availability. 
Coordinating – coordinating the activities of staff and equipment toward completing a task, including dispatching or overseeing day to day work operations. 
Experience in effectively working in Microsoft Office, using mapping applications, and SAP in operations and maintenance work is required. 
Ability to obtain Work Management Certificate from PEMAC. 
Obtain Level 1 & 2 Water Distribution and Wastewater Collection Operator Certification Exams from Saskatchewan Operator Certification Board. Must be obtained within 12 months of original hire into the position. 

KNOWLEDGE, ABILITY and SKILLS:

Ability to communicate effectively, orally through radio and telecommunications, and in writing by developing clear and concise work plans.
Knowledge of the technical and engineering principles and practices related to municipal operations and maintenance.
Knowledge of basic concepts of maintenance planning, scheduling and coordination.
Knowledge of materials, equipment and supplies used in various maintenance operations.
Ability to plan, schedule, assign and supervise the work of staff.
Ability to compile and organize data in a comprehensive manner and perform duties in an organized and efficient manner.
Ability to establish and maintain effective working relationships with the public, contractors and civic employees.
Physical ability to perform the assigned duties. 

Additional Requirements

Hours of Operations: 

Shift A: Monday to Friday from 7:00am to 4:04 pm 
Shift B: Friday to Monday (including both Saturday and Sunday) from 6:30 am to 4:30pm 
Training Shift: Training hours are Monday to Friday from 7:00am to 4:04 pm until training is complete and competency is evaluated. 
This position will be scheduled for Shift B