Job Summary

Under the supervision of the Financial Analyst II, this position coordinates, evaluates and maintains information related to the payroll operations and systems.

Duties & Responsibilities

• Prepares, or assists with the preparation of financial reports, reconciliations, and analysis, including general ledger reconciliations for payroll bank accounts, statutory remittances, pension contributions, benefit premiums, and other payroll-related accounts.
• Provides direction, as necessary, to ensure proper accounting processes are completed within the required timelines.
• Ensures data is collected, retained, and entered into the correct application and provides comparative analysis of financial information for budget control.
• Assists with the maintenance of records and reports in the City’s ERP (payroll) system; analyses actual costs; reconciles actual costs to estimates, investigates, and resolves accounting-related issues as required.
• Prepares, or assists with the preparation of all payroll entries to the general ledger and completes third-party remittances of statutory and other deductions within legislated timelines. 
• Assists with annual audits by preparing supporting documentation packages and answering inquiries from auditors.
• Assists with the preparation of operating budgets, provides analysis of actual results in comparison to budget, and provides annual comparative cost information as required.
• Participates in systems design and implementation and business process reviews, ensuring adequate internal controls are present.
• Assists with the implementation of audit recommendations and identifies potential internal control risks.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

• Degree in Business Administration, Accounting, Finance or equivalent discipline.
• Three years’ experience in collecting, analyzing and reporting on statistical, financial and accounting information in an operational environment.
• Experience working with payroll in a large-size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA, SuccessFactors, and Workforce would be considered an asset.
• A professional Canadian payroll designation, such as Payroll Compliance Practitioner (PCP) would be considered an asset.

Knowledge, Abilities and Skills

• Thorough knowledge of payroll accounting and budget procedures.
• Demonstrated ability to prepare and present moderately complex financial accounting reports and prepare general ledger account reconciliations.
• Demonstrated ability to use Power BI or other data visualization tools to analyse, interpret, and manipulate large volumes of payroll data to support informed decision‑making.
• Ability to analyse business and technical requirements, processes, and data, identify gaps, and provide creative solutions.
• Ability to problem-solve accounting and system issues independently and as part of a team. 
• Ability to establish and maintain effective working relationships.
• Ability to work with minimal supervision.
• Ability to maintain sustained attention to detail.
• Ability to communicate effectively, orally and in writing, including the preparation and presentation of complex reports to both internal and external stakeholders.
• Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook and SharePoint.  Ability to develop and maintain Excel spreadsheets at an intermediate to advanced level of complexity.