Job Summary

As a member of the HR Leadership Team, the Director of Payroll and HR Systems is responsible for all aspects of the payroll processing operations including Payroll, Human Resource Information Systems (HRIS) administration and Time and Attendance.  

This position participates in the establishment of the long- and short-range plans, budgets, policies, procedures and staffing requirements for the Department and acts as a strategic advisor to the Chief Human Resources Officer on all aspects of Payroll, Time & Attendance and HRIS. 

The type of work you'll be responsible for:

• Manages the activities of the Payroll and HR Systems Department by directing the work of professional and technical staff in all matters relating to payroll, time & attendance, HRIS and accounting.
• Coaches, mentors, supports and motivates staff, by providing career planning, education and skills training, and performance management.
• Responsible for the performance management process of assigned staff and ensures performance and development plans are in place to support staff career development.
• Develops and oversees the implementation of corporate policies, procedures and standards related to payroll, time & attendance, HRIS, and accounting.
• Collaborate with partners and stakeholders to develop and support best practices for the delivery of payroll, time & attendance HRIS and accounting services.
• Ensures compliance with various laws, regulatory requirements, and Collective bargaining agreements affecting the operations of payroll processes and related functions.
• Implements and manages payroll and HR system changes in order to fulfil all legislative, collective agreement and business requirements.
• Design, develop, standardize and review/update HR payroll & System processes, documentation, audit processes, policy and procedures with an emphasis on ensuring compliance with applicable legislation and alignment with the strategic direction of the organization.
• Manage, direct, coordinate and oversees HR projects and initiatives.
• Work collaboratively with the Chief Human Resource Officer and other HR Directors to develop service delivery standards to effectively meet client’s service demands and needs by identifying service gaps and opportunities for service improvements and enhancements.
• Maintains current knowledge of related technological advancements and provides technical expertise in evaluating new technology trends and requirements.
• Develops, manages and maintains relationships and work requirements with third-party vendors and other internal partners (E.g.: Fusion, IT, Finance).
• Implement and manage controls and audit requirements to ensure payroll process and HR systems are meeting applicable standards.
• Develop and monitor Division key performance indicators (KPI’s) and make appropriate changes to KPIs and advise and address when service standards are not being met.
• Performs other related duties as assigned.

Leadership Competencies:

• Engagement – Mobilizing employees, citizens, and partners. Demonstrated ability to lead, motivate, empower and mobilize individuals and groups to work toward a shared purpose in the best interests of the organization and the City of Saskatoon.  Builds and maintains high level of credibility with staff, partners and/or citizens.
• Pragmatic Decision Maker – Recognizes priorities and changing approaches.  Shows common sense and intuitive judgment abilities to analyze and synthesize a wide array of subjective and objective information to recommend appropriate short term and long term direction and goals for their department or division.
• Decision Making – Demonstrated ability to make well-informed, strategic decisions that support organizational goals while understanding and identifying current and future results.
• Turning Strategy into Action  –  Analyzes and interprets the strategic organizational direction, has a firm understanding of the vision, mission, values and objectives of the workplace, applies these to develop responsibilities, tasks, goals and implement initiatives that align with long term plans and growth.  Reflects on past experience, organizational practices and processes in order to determine the correct course of action.  
• Team Building – Understands and applies concepts and techniques to build and support effective work teams. Sets the tone and standards for team behaviors.
• Political Acumen – Politically astute and sensitive to City Council's issues.  Maintains and develops relationships inside and outside of the organization to ensure best practices and enhance general knowledge.  
• Innovation Management – Has good judgment about creative ideas and suggestions and how to operationalize them. Is deliberate in encouraging the creative process in others.

Who we're looking for:

• Degree in Business or related area, supplemented by 10+ years of experience directly related to Payroll and HR Systems in a unionized environment. Previous leadership experience is required. Educational and experience equivalencies may be considered.
• Accreditation such as Chartered Professional in Human Resources (CPHR), Chartered Professional Accountant (CPA), or Certified Payroll Manager (CPM) is preferred.
• Advanced knowledge and experience managing large ERP systems is required.
• Ability to lead and model the organizational values (people, trust, integrity, respect, safety, courage) and culture by demonstrating behaviours of accountability, transparency, high performance, innovation and collaboration.
• Demonstrated ability to establish and maintain credibility with audiences at all levels.
• Demonstrated ability to lead a team, as well as to influence peers and senior leadership through a collaborative approach.
• Ability to lead the development, implementation, execution and review of new (or renewed) business processes and strategies.
• Demonstrated ability to lead the design, delivery, implementation and sustainment of Quality Management strategies, programs and tools.
• Ability to build strong, trust-based partnership with senior business leaders and stakeholders
• Demonstrated ability in issues management and process improvement, combined with the ability to influence and engage management and employees.
• Demonstrated ability to build a high-performance team and to mentor, coach and develop staff.
• Ability to be resourceful and prioritize in a fast-paced environment.
• Ability to problem solve and address complex issues with substantial corporate impact.
• Advanced communication skills, including verbal, written, interpersonal, and presentation skills with the ability to effectively interact with, and influence stakeholders at all levels.
• Demonstrated ability to reduce typical business information silos in order to increase cooperation and communication and work more effectively across business functions.
• Possession of a valid Saskatchewan Class 5 Driver’s Licence.