Job Summary

Under supervision of the Auntie Advocate, this position provides administrative, accounting, and clerical support to the Auntie Advocate, contributing to initiatives that promote a safe and inclusive Saskatoon for Indigenous Women, Girls, and Two-Spirit people (IWG2S). This position requires strong organizational skills, cultural awareness, and the ability to manage sensitive information with discretion.

Duties & Responsibilities

• Types, formats and processes a variety of Departmental correspondence, tenders, manuals and reports, including reports for submission to City Council and its subcommittees, from written copy and electronic sources using appropriate business English.
• Process purchasing transactions and invoices; maintain financial records. Support strategic planning, budgeting, and resource coordination.
• Manage the Auntie Advocate’s calendar, activities, and administrative needs.
• Maintain and update content on the Corporate SharePoint site.
• Perform confidential clerical tasks including correspondence and scheduling,
• Coordinate office supplies and assist with event logistics and errands.
• Establish respectful relationships with Elders, Knowledge Keepers, Families and survivors.  
• Provide transportation for Elders, Knowledge Keepers, Family members and survivors.
• Follows protocol teachings which requires one on one interactions with Elders, Knowledge Keepers, Families and survivors.
• Interact independently with Families/community in Auntie’s absence.
• Screens in-person and telephone enquiries and determines appropriate initial action.
• Enters data into database systems and spreadsheets, ensures the integrity of the data, and produces reports.
• Uses effective customer service techniques in the performance of all duties.
• Prioritizes duties and responsibilities to meet established guidelines and timelines.
• Acts as secretary for meetings by arranging meetings, preparing agendas, and taking and transcribing minutes, as required.
• Assists with records management, manual and automated, for the Department.
• Performs other related duties as assigned.

Qualifications

Education, Training & Experience Requirements:

• Grade 12 education.
• Graduation from a recognized business college.
• 3 years of related experience in secretarial or general office work
• Typing speed of 45 w.p.m.
• Valid Saskatchewan’s Class 5 driver’s license and access to a vehicle (asset)
• Current driver’s abstract from SGI demonstrating a safe driving record.

Knowledge, Abilities & Skills:

• Understanding of Indigenous cultures, traditions, and protocols.
• Strong written and verbal communication skills
• Thorough knowledge of business English and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Ability to establish and maintain effective working relationships.
• Ability to manage confidential information with discretion.
• Ability to prioritize duties and responsibilities.
• Ability to make decisions in accordance with established parameters.
• Demonstrated skill in the operation of a computer using MS Word and Excel.

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