Job Summary

Under supervision of the Clerical Supervisor, this position performs a variety of clerical and secretarial functions for the Parks Department.

Duties & Responsibilities

• Types, formats and processes a variety of Departmental correspondence, tenders, manuals and reports, including reports for submission to City Council and its subcommittees, from written copy and electronic sources using appropriate business English.
• Arranges meetings, prepares agendas, records and distributes minutes.
• Facilitates the procure-to-pay process by entering and processing purchase requisitions and purchase orders, processing invoices, and completing service entry sheets and goods receipts in the City’s Enterprise Resourcing Planning (ERP) system.
• Processes and verifies claims for various employee reimbursement programs.
• Assists with administrative procedures regarding seasonal Parks staff layoff and recall.
• Maintains Power Mobile Equipment (PME) operator documentation to ensure records are current and meet legislative requirements.
• Maintains various filing systems, including filing documents, retrieving, coding and replacing files, and oversees the Records Management System to ensure that document filing complies with the corporate standard.
• Performs the receptionist duties of the Clerk 7, as required.
• Enters data into spreadsheets and database systems and prints reports, as required.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements:

• Grade 12 education.
• Graduation from a recognized business college.
• Typing speed of 45 w.p.m.
• Three years' diversified and progressively responsible related office experience.

Knowledge, Abilities and Skills:

• Knowledge of modern office practices and procedures.
• Knowledge of business English and arithmetic.
• Ability to deal courteously, tactfully and effectively with the public and civic employees.
• Skill in the operation of office equipment, including a computer with word-processing, spreadsheet and database software.